Work anywhere, collaborate seamlessly.
As email has emerged as a primary form of communication, it’s also become a make-shift way to send documents – pictures, letters, spreadsheets, and PDFs – all conveniently attached and ready to read. Email attachments have become the main way to send and shares files with groups of other people.
Users send documents:
- Between work and personal email accounts so they can work outside the organi-zational network.
- To team members for review, comments or collaboration.
- To customers and vendors.
This has worked as a simple way to share files but has severe shortcomings:
- When changes are made to documents, or you need to alert a group to imminent changes, this often results in mail storms where the current version of the information gets lost or becomes stranded across threads of a conversation.
- There’s no way to revoke access to an attachment once its sent, so if you accidentally send a company’s internal pricing list to a group of customers, retraction is practically impossible.
- Real time collaboration is non-existent. Email has thrived as a queued form of communication, with messages waiting for you to read them, but there’s no way for a group to make modifications to the same document at the same time.
Google Docs lets you can create, edit and share documents online in a dedicated application rather than using attachments. Docs simulates the most commonly used functionality of desktop equivalents, and also enables users to import and exportbetween desktop counterparts.